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Tribe Executive Assistant

Tribe Executive Assistant

Req ID:  22943
Department:  Porfolio Performance (30290989)
Division:  Australia Retail (T20000)
Job Family:  Banking / Core (default)
Location:  Melbourne

About the role

  • Be part of an organisation that values diversity, inclusion and respect
  • Build a rewarding career in an innovative and collaborative environment
  • Work for one of Australia's Big 4

 

Role Location: 833 Collins St, Docklands 

Role Type: Permanent, Fulll Time

 

As Tribe Executive Assistant, you will provide high level administrative and operational support to the leadership team as well as the wider Tribe/Domain/Portfolio community.  You will support 3 executives, Portfolio Performance Lead, Self Service Adoption (SSA) and Service Operations Engineering (SOE) and their respective LTs (as required).

What will your day look like

As a Tribe Executive Assistant, your accountabilities include but are not limited to:

  • Managing the efficient running and operation of all aspects of the Executive’s office including mailbox, calendar, travel schedule and all associated logistics such as visas, transfers and accommodation.
  • Be the conduit between problems and solutions by building your knowledge base to be able to assist Tribe members where required.
  • Develop and maintain strong relationships with key stakeholders both within ANZ and externally
  • Maintain strict confidentiality at all times
  • Supporting and co-ordinating the cadence and operating rhythm of the area. This may include managing Tribe/Portfolio/Domain activities, supporting the planning process administratively and assisting the Tribe Performance Lead with logistics or events.
  • Autonomous and proactive management and prioritisation of the Executive’s time in relation to business needs, ensuring all key meetings are set within appropriate timeframes and required briefing materials available in advance
  • Managing all costs and expenditure in line with internal ANZ policies and compliance practices
  • Invoice processing and corporate card expense management including monitoring of direct reports expenses to ensure adherence to ANZ policies and compliance timeframes
  • Management of all necessary HR processes and PeopleSoft changes to ensure accurate position and people data, employee changes, recruitments, exits etc
  • Maintain accurate records in the Gift and Entertainment register for the Executive

What will you bring?

‘Must have’ knowledge, skills and experiences

 

  • A positive, can do attitude
  • Excellent administrative and organisational skills
  • Experience managing small projects, initiatives or events
  • Curiosity and a willingness to constantly test and revise your own thinking
  • Experience in diary management
  • Able to manage priorities and conflicting issues in a professional manner
  • Proven ability to build strong, open and collaborative working relationships
  • Demonstrated ability to use initiative
  • Proactive by taking action and being persistent in addressing issues

 

It is expected that all our employees behave in way that aligns to our Purpose, Code of Conduct and Values. 

 

Our Purpose is to shape a world where people and communities thrive. Our Code of Conduct helps each of us to make fair, balanced and ethical decisions in our day to day work, building our reputation as a bank we can all be proud of. Our ICARE values are the foundation of how we work at ANZ - and we must live our values every day. Our Values are supported by our ability to anticipate and manage risks to protect our people, customers, stakeholders and the community and our Code of Conduct which describes our expected standards of professional behaviour.

 

  • Integrity – We are honest and fair
  • Collaboration – Work together for the customer
  • Accountability - Take ownership and get things done
  • Respect - Care for all those we serve
  • Excellence - Challenge ourselves to be better

So, why join us?

At ANZ, everything we do boils down to ‘why’ – our purpose – to shape a world where people and communities thrive. We're just as focused on seeing our people thrive as well as our customers. We'll give you every opportunity to develop your career.

We are responding faster to changing customer requirements, focusing on the things that matter the most, energising our people, eliminating waste and reducing bureaucracy.

A happy workplace is a thriving one. So to attract and keep the best talent, and say thanks for the hard work, we make sure all our employees are rewarded.

 

We work flexibly at ANZ and encourage you to talk to us about how this role can be flexible for you.

 

We want to make sure everyone has an inclusive and supportive experience throughout our recruitment process and when joining ANZ. If you are a candidate with a disability, and require adjustments to our recruitment process or the role itself let us know how we can provide you with additional support.

Job Posting End Date

30/09/2022image, 11.59pm, (Melbourne Australia)

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