About Us

At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.

About the Role

As an Executive Assistant in our Diversified and Specialist Industries team, you’ll play a key role in helping to manage relationships effectively and efficiently and ensure optimal efficiency and performance of the GM and direct team, by proactively managing their time, anticipating their needs and building strong relationships with key stakeholders within ANZ and external customers.

Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.

Role Type: Permanent
Role Location: 833 Collins Street, Docklands VIC
Work Hours: Full-time

What will your day look like?

As an Executive Assistant, you are accountable for:

• Managing the efficient running and operation of all aspects for the GM including mailbox, calendar, travel schedule and all associated logistics such as visas, transfers and accommodation.
• Proactive management and prioritisation of the GM’s time in relation to business needs, ensuring all key meetings are set within appropriate timeframes and required briefing materials available in advance
• Screen telephone calls, field enquiries, proactively manage requests and escalate urgent matters; Resolve administration issues by identifying solutions
• Managing all costs and expenditure in line with internal ANZ policies and compliance practices
• Invoice processing and corporate card expense management including monitoring of direct reports expenses to ensure adherence to ANZ policies and compliance timeframes, as required
• Managing all necessary HR processes to ensure accurate position and people data, employee changes, recruitment, exits etc.
• Maintaining accurate records for the GM as required
• Produce general correspondence, presentations, reports etc. of a confidential nature, on behalf of executives; Provide central coordination  of administrative matters & identify and act on opportunities to improve effectiveness
• Exercising discretion and confidentiality on behalf of the GM’s office
• Central liaison point for communication between executives and direct reports ensuring harmonisation and consistency of information.
• Developing engaging and productive relationships with all internal and external stakeholders, always displaying the highest level of professionalism 

What will you bring?

To grow and be successful in this role, you will ideally bring the following:

• Excellent administrative and organisational skills 
• Experience in providing support at senior levels of an organisation
• Some experience managing small projects, initiatives or events 
• Curiosity and a willingness to constantly test and revise your own thinking 
• Experience in diary management 
• Able to manage priorities and conflicting issues in a professional manner 
• Proven ability to build strong, open and collaborative working relationships 
• Demonstrated ability to use initiative
• Proactive by taking action and being relentless in addressing issues 
• Ability to have an understanding of technology frameworks and operations 
• Having an understanding of portfolio management is an advantage

You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.

So why join us?

From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.

But it's not just our customers who'll feel your impact. you'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.

We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.

At ANZ, you'll be part of an organisation where the different backgrounds, perspectives and life experiences of our people are celebrated. That's because we're committed to building a workplace that reflects the diversity of the communities we serve. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability or access requirement, let us know how we can provide you with additional support.

To find out more about working at ANZ, visit https://www.anz.com.au/careers. You can apply for this role by visiting ANZ Careers and searching for reference number 78578.

Job Posting End Date

23/10/2024 , 11.59pm, (Melbourne Australia)