Exec and Portfolio Assistant

Req ID: 116536

Department: GO - Business & Private Bnk Operations

Division: Group Operations

Location: Melbourne

About Us

At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.

About the Role

As an Executive Assistant supporting three executives in the Business Services team, and their teams you will enable effective prioritisation, coordination, and delivery of key business activities by managing complex calendars, communications, and administrative workflows. You will act as a trusted coordinator, proactively organising travel, meetings, and stakeholder engagements to ensure seamless operations and allow executives to remain focused on strategic priorities.

Role Type: Permanent
Role Location: 833 Collins Street, Docklands Victoria 3008
Work Hours: Full-Time (40 Hours/ Week)

What will your day look like?

As a Exec and Portfolio Assistant, you are accountable for:

Manage complex and competing executive calendars, ensuring effective prioritisation and alignment across three executives and their teams
Coordinate domestic and international travel, including itineraries, logistics, and expense management
Prepare, review, and manage communications, briefing materials, and meeting documentation to support decision-making
Act as a key liaison for internal and external stakeholders, maintaining strong relationships and ensuring timely follow-up
Support operational cadence, including meeting scheduling, agendas, and tracking of actions and deliverables
Plan and deliver team engagement activities and events, supporting culture, connectivity, and team effectiveness

Must have :

Demonstrated experience supporting multiple senior executives within a complex, fast-paced environment
Strong organisational and prioritisation skills, with the ability to manage competing demands and tight deadlines
Excellent written and verbal communication skills, with high attention to detail and professionalism
Proficient in Microsoft Office and collaboration tools, with a high level of discretion and judgement handling sensitive information

What will you bring?

To grow and be successful in this role, you will ideally bring the following:

Good to have :

Fmmiliarity with executive support within financial services or a highly regulated environment
Understanding of governance, risk, and confidentiality requirements when supporting senior leadership
Experience coordinating travel, events, and stakeholder engagements across distributed teams

Capabilities

Exceptional organisational and prioritisation capability in managing complex, fast-paced environments
Strong stakeholder management and relationship-building skills across senior executives and diverse teams
High level of discretion, judgement, and professionalism in handling confidential and sensitive information
Proactive problem-solving and anticipation of executive needs, with the ability to operate with minimal direction
Clear and effective communication skills, both written and verbal, tailored to executive and team audiences
Ability to plan, coordinate, and deliver multiple workstreams simultaneously with attention to detail

You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.

So why join us? (AU)

From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.

But it's not just our customers who'll feel your impact. You'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.

We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.

At ANZ, you'll be part of an organisation where the different backgrounds, perspectives and life experiences of our people are celebrated. That's because we're committed to building a workplace that reflects the diversity of the communities we serve. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you're a candidate with a disability or access requirement, and have an enquiry about the support provided, please let us know on your application or visit ANZ Accessibility and Inclusion Programs for alternate contact methods.

To find out more about working at ANZ, visit https://www.anz.com.au/careers. You can apply for this role by visiting ANZ Careers and searching for reference number 116536 .

Job Posting End Date

02/07/2026 , 11.59pm, (Melbourne Australia)