Executive Assistant

Req ID: 59553

Department: Group Strategy & Transformation Executive Office

Division: Group Strategy & Transformation

Location: Makati City

About the role

At ANZ, we’re shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers. 

As Executive Assistant to members of the Transformation leadership team, you will be responsible for supporting the day to day running of the team. This opportunity will suit someone looking for a very busy role who thrives on providing very important enabling administrative and operational support.

This role is accountable for:

Administration

Diary management - inclusive of internal/external meetings, weekly travel itineraries/logistics.
Travel management – inclusive of flights, transfers, visas and accommodation bookings, ensuring cost effectiveness is maintained/monitored at all times.
Events management coordinating and managing all catering and venue requirements for internal meetings, business forums and off sites (onsite\external) in Sydney, Melbourne, Manila and Bengaluru
Expense management – reconciliation of all Executives monthly expenses, ensuring the receipt and payment of invoices align to expense policy/ensuring all expenses are coded correctly to each live project.
Data Management – maintaining share drive for executives
Invoice, procurement and Ariba management of invoices from vendors/partners

In addition, the role is also expected to

Co-ordination and management of key documents within team
Conduct basic analysis (excel) and prepare presentations and papers to support key meetings and conversations
Partner with other EAs and teams to ensure meetings are set up, well run and information required is available for all attendees

Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.

Role Location: 12F Solaris One Building, 130 Dela Rosa St., Legaspi Village, Makati City

Role schedule: Australian Business hours, Dayshift, weekends Off, Hybrid work set up

What will you bring?

To grow and be successful in the role, you will ideally bring the following:

Strong experience in administration with high attention to detail
Ability to manage competing priorities and remain resilient and positive
Proven ability to build strong, open and collaborative working relationships
Experience in managing project work and meeting tight deadlines
Experience with Excel (intermediate) and Powerpoint (intermediate) and Microsoft Office
Demonstrated ability to use initiative, being proactive by taking action and being persistent in addressing issues
Experience working with leaders who are in another location/across multiple locations and with stakeholders working across geographies
Experience working closely with other EAs who support senior executives

You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.

So, why join us?

Our purpose is to shape a world where people and communities thrive. That’s why we strive to create a balanced, sustainable economy in which everyone can take part and build a better life. By helping people make the most of what they have, we transform ideas, hard work and ambition into reality.

Career development means different things to different people. It may simply mean developing a skill, broadening your experience by moving sideways or stretching yourself by moving to a different business. How you manage and develop your career is up to you. ANZ is committed to helping you do this by providing you with the support, tools and resources you need to take the next big step in your career, towards even bigger things in the future.

We work flexibly at ANZ and encourage you to talk to us about how this role can be flexible for you and any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability, let us know how we can provide you with additional support.

Job Posting End Date

05/05/2024, 11.59pm, (Melbourne Australia)