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Executive Assistant

Executive Assistant

Req ID:  30219
Department:  QLD & NT ADMIN (40010707)
Division:  Australia Retail (T20000)
Job Family:  Banking / Core (default)
Location:  Brisbane

About the role

As an Executive Assistant, you will be responsible for supporting the General Manager QLD & NT and one other Executive. This opportunity will suit someone who is highly organised and can thrive in fast-paced, constantly changing environments. You can juggle competing priorities and different agendas and build collaborative relationships with your stakeholders and are energised when things need to quickly change. These responsibilities include (but are not limited to):

 

  • Executive diary management– proactive management of diary (internal and external meetings), help to prioritise meetings and manage stakeholder expectation.
  • Ensuring all documents are sent and received prior to key meetings eg. Exco/Board meetings
  • Business management support activity – including invoices, working with Procurement when required.
  • Travel management – inclusive of flights, transfers, visas and accommodation bookings, ensuring cost effectiveness is maintained/monitored at all times.
  • Expense & floor management – reconciliation of Executive monthly expenses, ensuring the receipt and payment of invoices align to expense policy/ensuring all expenses are coded correctly and meeting deadline. Keep up to date Property system to reflect changes eg. team relocations.
  • Building - networks with peers as well as form direct relationships with the Group Executive Offices and their Executive Assistants.
  • Organising off sites/team events – ensuring all requirements are met and Policies are followed. Eg. venues and catering booked and dietary requirements observed

 

Role Location: 111 Eagle Street, Brisbane QLD 4000

Role Type: Permanent, Full-time   

What will you bring?

We know not everyone will bring all of the skills and experience, and at ANZ we are focused on people bringing a growth mindset to their approach to work. Some of the skills we are looking for are below, but don’t worry if you don’t have all of these as learning on the job is the way we work. 
But back to some of the skills –

 

  • Experience in an administrative role in a fast paced environment.
  • Proven ability to work autonomously or as part of a team.
  • Able to manage priorities and conflicting issues in a professional manner.
  • Appreciation of the need for discretion and confidentiality.
  • Proven ability to build strong, open and collaborative working relationships.
  • Very proficient in the use of Microsoft Word, Powerpoint, Excel, Outlook, and e-mail& Internet.
  • Exceptional organisational skills, with the ability to prioritise management requirements.
  • Strong interpersonal and communication skills.
  • Demonstrated ability to use initiative, with the ability to be proactive by taking action and being persistent in addressing issues.
  • Demonstrated ability to work under pressure in an accurate and timely manner, with the ability to reprioritise work to meet changing demands.
  • Professional behaviour and presentation.
  • Experience in managing events and providing support at senior levels of an organisation.
  • Strong attention to detail.
  • Strong people focus and empathy, with an ear to the ground across the business, and an integral part of a vibrant team.

So, why join us?

There’s something special about being part of ANZ.  From the moment you join us, you’re part of a team working towards a common goal: improving the financial wellbeing and sustainability of our millions of customers. 

 

But it’s not just our customers who’ll feel your impact. You’ll feel it too. Because at ANZ, you’ll have the resources and community you need to take the next big step in your career, towards even bigger things in the future. 

 

We offer a range of benefits tailored to the countries in which we operate including Health and Wellbeing programs and flexible working arrangements. 

 

You’ll also enjoy working in a diverse and inclusive workplace where the different backgrounds, perspectives and life experiences of our people are celebrated. We encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability, let us know how we can provide you with additional support. 

 

To find out more about working at ANZ or to view other opportunities visit www.careers.anz.com. You may apply for this role by visiting ANZ Careers and searching for reference number 30219. 

Job Posting End Date

01/02/2023image, 11.59pm, (Melbourne Australia)

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